CCUA 2026 Conference / 2 day event

What's Included

Every conference has its own goals, schedule, and pace. Our role is to create a professional headshot experience that fits seamlessly into your event while giving attendees something they'll continue using long after the conference has ended.

Professional headshots
Natural, polished portraits that attendees can use on LinkedIn, company websites, speaker profiles, marketing materials, and other professional platforms.

An efficient attendee experience
Our process is designed to keep people moving while ensuring every attendee receives individual guidance and a professional portrait they'll feel confident using.

A workflow that fits your event
Whether your conference runs over one day or several, we'll work with your team to integrate the headshot studio into the schedule without disrupting sessions, networking opportunities, or attendee flow.

Professional image delivery
Final edited images are delivered promptly through a secure online gallery, either directly to attendees or through your organization, depending on your preferred workflow.

Experienced conference professionals
From planning and setup through to image delivery, we bring the organization, attention to detail, and professionalism developed through years of photographing conferences, conventions, and corporate events.

Conference Headshots at Toronto Venues

We regularly provide conference headshots at convention centres, hotels, corporate offices, universities, and event venues throughout Toronto and the Greater Toronto Area. Whether your event is taking place at the Metro Toronto Convention Centre, Beanfield Centre, Fairmont Royal York, Sheraton Centre Toronto, or another conference venue, our mobile headshot studio can be adapted to fit your space and schedule.

Every venue has its own layout, schedule, and attendee flow. We'll work with your event team to identify the best location for the studio, ensuring the experience feels like a natural part of the conference while maintaining an efficient, professional workflow.

Sponsor Opportunities

Conference headshots are a popular addition to sponsorship packages because they provide attendees with something genuinely useful. Sponsors benefit from supporting an experience that encourages participation, creates meaningful engagement, and continues delivering value long after the conference has ended.

Tell Us About Your Event

Whether you're organizing a national conference, industry convention, trade show, leadership summit, or corporate event in Toronto, we'd be happy to learn more about your plans. We'll work with your team to create a conference headshot experience that complements your event, your venue, and your schedule.

When you get in touch, it helps to know a few details:

• The name and type of event

• The venue or location

• The event dates

• An estimate of how many attendees you'd like photographed

• How the images will be used (LinkedIn, company websites, speaker profiles, marketing materials, or internal directories)

If you don't have every detail confirmed yet, that's completely fine. We're happy to answer your questions, explore the options with you, and recommend an approach that works well for your event.

Please use the form below to start the conversation.

(Please add dwayne@dwaynebrownstudio.com to your address book to ensure our reply finds it’s way safely into your inbox.)

Thanks so much for your interest in our professional photography. Once your info has been submitted, we’ll be back to you shortly.

Please call us at 613 290-5737, if you need more information sooner.

Dwayne Brown + Anita Ruivo

NMB Solutions Inc. / National Team Meeting

What Our Clients Are Saying

“As always, the photos turned out great. I really appreciate you guys coming out again this year.”
Nada Mahfouz, VP, People & Operations, NMB Solutions Inc.

“Thanks so much! People have been LOVING their headshots!”
Kyle Pugh, Treasurer, Association of Canadian Archivists

“Many thanks - delighted with my headshot. I’ve already shared it on my LinkedIn profile.”
Dylan Kelly, Customer Minds Ireland, CCUA Conference Attendee

“I want to take a moment to reiterate the success of the initiative — it was extremely popular with our staff team.”
Angelina Giordano, Manager, Strategy, Implementation and Alignment, Federation of Canadian Municipalities (FCM)

“Thank you again for being part of our Board Retreat day. We’re so grateful for the way you captured the spirit of the day. It was a pleasure working with you!”
Somiya Tabassum, Knowledge Exchange & Communications Coordinator, Ending Sexual Violence Association of Canada

Federation of Canadian Municipalities / Collaboration Week with National Team Members Meeting.

Conference Headshots in Toronto – Frequently Asked Questions

Can you set up a mobile headshot studio at our conference venue?
Yes. We bring a complete mobile headshot studio directly to your conference venue, including professional lighting, backdrops, and everything needed to create polished business portraits. Whether your event is taking place at the Metro Toronto Convention Centre, Beanfield Centre, a downtown hotel, or another venue across the Greater Toronto Area, we'll adapt the setup to fit your space and schedule.

How long does each conference headshot take?
Most conference headshot sessions take between three and five minutes per attendee. Our workflow is designed to keep the line moving efficiently while still giving every attendee individual guidance and enough time to create a professional portrait they'll be proud to use.

How much space do you need for conference headshots?
A dedicated area of approximately 12' × 12' is ideal, although we can often work in smaller spaces when needed. Before your event, we'll discuss the venue layout and recommend the best location for the studio based on attendee flow, lighting, accessibility, and the overall schedule.

Can you photograph large conferences with hundreds of attendees?
Yes. We regularly work with conferences of all sizes and can tailor the workflow to match your event. Whether you're photographing 50 attendees or several hundred over multiple days, we'll recommend the best schedule and setup to ensure the experience remains smooth and professional.

Do you professionally retouch every headshot?
Yes. Every selected image receives professional finishing, including natural retouching, colour correction, and final cropping. Our goal is to create polished, authentic portraits that still look like the individual—not an over-edited version of them.

How are the final images delivered?
Final images are delivered digitally through a secure online gallery. Depending on your event, photographs can be delivered directly to individual attendees or provided to your organization using a workflow that best fits your conference.

Can we choose the background for our conference headshots?
Absolutely. We offer a selection of clean, professional backdrops that work well for LinkedIn profiles, company websites, speaker profiles, and business publications. In some venues, we can also create an environmental portrait using the location itself while maintaining a consistent look throughout the event.

Can conference headshots be included as a sponsor benefit?
Yes. Conference headshots are a popular addition to sponsorship packages because they provide attendees with something genuinely useful. We can work with your team to incorporate sponsor recognition in a way that complements the overall conference experience while creating meaningful engagement.

Can you photograph keynote speakers and VIP guests?
Certainly. Many conferences schedule dedicated portrait sessions for keynote speakers, executives, award recipients, sponsors, and VIP guests. We can photograph these individuals separately or incorporate their sessions into the overall conference schedule.

When is the best time to offer conference headshots?
Conference headshots work well during registration, networking breaks, lunch periods, or as an activity available throughout the day. We'll help you determine the best timing based on your agenda, attendee numbers, and expected traffic throughout the conference.

Do you travel outside Toronto for conference headshots?
Yes. While this page focuses on conference headshots in Toronto, we regularly travel to conferences and corporate events throughout the Greater Toronto Area, as well as Ottawa, Gatineau, Kingston, Montréal, and other locations across Ontario and Québec. If your event is taking place elsewhere, we'd be happy to discuss your plans.