Association of Canadian Archivists / 50th Anniversary Conference.

What's Included

Every conference is different, but our goal is always the same—to create a professional headshot experience that's easy to incorporate into your event while providing lasting value for your attendees.

Professional Business Portraits
Natural, polished headshots suitable for LinkedIn, company websites, speaker profiles, publications, and marketing materials.

A Welcoming Photography Experience
Not everyone enjoys having their photograph taken. We provide friendly guidance throughout the session, helping every attendee feel comfortable and confident in front of the camera.

Designed Around Your Event
Our mobile studio integrates naturally into your venue and schedule, allowing attendees to participate during registration, networking breaks, or scheduled sessions without disrupting the flow of your conference.

Professional Image Delivery
Edited, high-quality images are delivered through a secure online gallery, either directly to attendees or through your organization.

Experienced Conference Photographers
From planning and setup to image delivery, we'll work closely with your team to ensure everything runs smoothly from beginning to end.

Conference Headshots at Kingston Venues

Kingston offers an exceptional setting for conferences, academic events, healthcare meetings, and professional gatherings. Whether your event is taking place at Queen's University, the Isabel Bader Centre for the Performing Arts, St. Lawrence College, the Delta Hotels by Marriott Kingston Waterfront, the Holiday Inn Kingston Waterfront, or another conference venue in the region, our mobile headshot studio can be tailored to fit your space and schedule.

Before your event, we'll work with your organizers to identify the ideal location for the studio, considering attendee flow, available space, lighting, and your event schedule to ensure the experience feels like a natural part of the conference.

Conference Headshots as a Sponsor Opportunity

Conference headshots are an excellent addition to sponsorship packages because they provide attendees with something genuinely useful. Rather than a giveaway that's quickly forgotten, attendees leave with a professional portrait they'll continue using on LinkedIn, company websites, speaker profiles, and other professional platforms long after the conference has ended.

We'll also work with your organizers to incorporate sponsor recognition in a way that feels professional and complements the overall conference experience.

Tell Us About Your Project

Whether you're organizing an academic conference, healthcare meeting, association event, leadership summit, or corporate conference in Kingston, we'd love to learn more about your plans.

We'll work closely with your team to create a conference headshot experience that complements your venue, schedule, and attendees while providing a professional portrait they'll continue using long after your event.

Even if you're still in the early planning stages, we're happy to answer questions, discuss ideas, and help you determine the best approach for your conference.

Please use the form below to start the conversation.

(Please add dwayne@dwaynebrownstudio.com to your address book to ensure our reply finds it’s way safely into your inbox.)

Thanks so much for your interest in our professional photography. Once your info has been submitted, we’ll be back to you shortly.

Please call us at 613 290-5737, if you need more information sooner.

Dwayne Brown + Anita Ruivo

NMB Solutions Inc. / National Team Meeting.

What Our Clients Are Saying

“As always, the photos turned out great. I really appreciate you guys coming out again this year.”
Nada Mahfouz, VP, People & Operations, NMB Solutions Inc.

“Thanks so much! People have been LOVING their headshots!”
Kyle Pugh, Treasurer, Association of Canadian Archivists

“I want to take a moment to reiterate the success of the initiative — it was extremely popular with our staff team.”
Angelina Giordano, Manager, Strategy, Implementation and Alignment, Federation of Canadian Municipalities (FCM)

“Thank you again for being part of our Board Retreat day. We’re so grateful for the way you captured the spirit of the day. It was a pleasure working with you!”
Somiya Tabassum, Knowledge Exchange & Communications Coordinator, Ending Sexual Violence Association of Canada

Federation of Canadian Municipalities / Collaboration Week with National Team Members Meeting.

Conference Headshots in Kingston – Frequently Asked Questions

Can you set up a mobile headshot studio at our conference venue?
Absolutely. We bring a complete mobile headshot studio directly to your conference venue, including professional lighting, backdrops, and everything needed to create polished business portraits. Whether your event is taking place at Queen's University, a hotel, conference centre, healthcare facility, or another venue in the Kingston area, we'll tailor the setup to fit your space and schedule.

How long does each conference headshot take?
Most conference headshot sessions take between three and five minutes per attendee. Our workflow is designed to keep the line moving efficiently while giving every attendee enough time to create a professional portrait they'll be proud to use.

How much space do you need for conference headshots?
A dedicated area of approximately 12' × 12' is ideal, although we can often work in smaller spaces when needed. Before your event, we'll discuss the venue layout and help you identify the best location for the studio based on attendee flow, lighting, accessibility, and your overall schedule.

Can you photograph university conferences, healthcare events, and research symposiums?
Absolutely. Kingston regularly hosts academic conferences, healthcare meetings, research symposiums, and professional events. Our mobile headshot studio can be adapted for everything from smaller faculty gatherings and executive meetings to multi-day conferences welcoming attendees from across Canada.

Can you provide conference headshots over multiple days?
Yes. Many conferences take place over two or more days, and we can provide conference headshots throughout the event or on selected days. We'll work with you to create a schedule that fits your program and gives attendees plenty of opportunities to participate.

Do you professionally retouch every headshot?
Yes. Every selected image receives professional finishing, including natural retouching, colour correction, and final cropping. Our goal is to create polished, authentic portraits that still look like the individual—not an over-edited version of them.

How are the final images delivered?
Final images are delivered through a secure online gallery. Depending on your event, photographs can be sent directly to attendees or delivered to your organization using the workflow that best suits your conference.

Can we choose the background for our conference headshots?
Absolutely. We offer a selection of clean, neutral backdrops that work well for LinkedIn profiles, company websites, speaker biographies, and professional publications. In some venues, we can also create an environmental portrait using the location itself while maintaining a consistent look throughout the event.

Can conference headshots be included as a sponsor benefit?
Absolutely. Conference headshots are one of the few sponsor activations that attendees continue to benefit from long after the event has ended. We'll work with your team to acknowledge your sponsor in a way that feels professional while creating a memorable experience for attendees.

Can you photograph keynote speakers and VIP guests?
Certainly. Many conferences schedule dedicated portrait sessions for keynote speakers, researchers, executives, award recipients, sponsors, and VIP guests. We can photograph these individuals before, during, or after their presentation, or incorporate their sessions into the overall conference schedule.

When is the best time to offer conference headshots?
Conference headshots work well during registration, networking breaks, lunch periods, or as an activity available throughout the day. We'll help you determine the best timing based on your agenda and expected attendee flow. Many organizers also choose to keep the studio open throughout the conference, allowing attendees to visit whenever it fits their schedule.

Do you travel outside Kingston for conference headshots?
Yes. While this page focuses on conference headshots in Kingston, we regularly photograph conferences and corporate events throughout Eastern Ontario, including Ottawa, Toronto, Montréal, and other locations across Ontario and Québec. If you're planning a conference elsewhere, we'd be happy to discuss your event.