Association of Canadian Archivists / 50th Anniversary Conference
What's Included
Every conference brings together people with different experiences, backgrounds, and goals. Our role is to create a professional headshot experience that feels welcoming, efficient, and valuable for every attendee.
Professional headshots
Natural, polished portraits suitable for LinkedIn, company websites, speaker profiles, marketing materials, and other professional uses.
A relaxed portrait experience
Not everyone enjoys having their photograph taken. We guide every attendee through the session with friendly direction that helps them feel comfortable and confident.
Designed around your conference
Our mobile studio integrates naturally into your event, allowing attendees to participate during registration, networking breaks, or scheduled sessions without disrupting the conference.
Professional image delivery
Edited, high-quality images are delivered promptly through a secure online gallery, either directly to attendees or through your organization.
Experienced conference photographers
From planning and setup to image delivery, we bring years of experience photographing conferences, conventions, and corporate events, helping everything run smoothly from beginning to end.
Conference Headshots at Montréal Venues
We regularly provide conference headshots at convention centres, hotels, universities, and corporate venues throughout Montréal. Whether your event is taking place at the Palais des congrès de Montréal, Fairmont The Queen Elizabeth, Hotel Bonaventure Montréal, Palais des congrès meeting spaces, McGill University, or another conference venue, our mobile headshot studio can be adapted to fit your space and schedule.
Every venue is different. We'll work with your event team to select the best location for the studio, considering attendee flow, available space, lighting, and the overall conference schedule to create an experience that feels like a natural part of your event.
Sponsor Opportunities
Conference headshots give sponsors the opportunity to support something attendees genuinely appreciate. Rather than a giveaway that's quickly forgotten, attendees leave with a professional portrait they'll continue using on LinkedIn, company websites, speaker profiles, and other professional platforms long after the conference has ended.
Tell Us About Your Event
Whether you're organizing a conference, convention, leadership summit, trade show, or corporate event in Montréal, we'd be happy to learn more about your plans. We'll work with your team to create a conference headshot experience that fits your venue, your schedule, and your attendees.
If you don't have every detail confirmed yet, that's completely fine. We're happy to answer your questions, explore the options with you, and recommend an approach that works well for your event.
Please use the form below to start the conversation.
(Please add dwayne@dwaynebrownstudio.com to your address book to ensure our reply finds it’s way safely into your inbox.)
Thanks so much for your interest in our professional photography. Once your info has been submitted, we’ll be back to you shortly.
Please call us at 613 290-5737, if you need more information sooner.
Dwayne Brown + Anita Ruivo
NMB Solutions Inc. / National Team Meeting
What Our Clients Are Saying
“As always, the photos turned out great. I really appreciate you guys coming out again this year.”
Nada Mahfouz, VP, People & Operations, NMB Solutions Inc.
“Thanks so much! People have been LOVING their headshots!”
Kyle Pugh, Treasurer, Association of Canadian Archivists
“I want to take a moment to reiterate the success of the initiative — it was extremely popular with our staff team.”
Angelina Giordano, Manager, Strategy, Implementation and Alignment, Federation of Canadian Municipalities (FCM)
“Thank you again for being part of our Board Retreat day. We’re so grateful for the way you captured the spirit of the day. It was a pleasure working with you!”
Somiya Tabassum, Knowledge Exchange & Communications Coordinator, Ending Sexual Violence Association of Canada
Federation of Canadian Municipalities / Collaboration Week with National Team Members Meeting
Conference Headshots in Montréal – Frequently Asked Questions
Can you set up a mobile headshot studio at our conference venue?
Absolutely. We bring a complete mobile headshot studio directly to your conference venue, including professional lighting, backdrops, and everything needed to create polished business portraits. Whether your event is taking place at the Palais des congrès de Montréal, a downtown hotel, a university, or another venue across the city, we'll tailor the setup to fit your space and schedule.
How long does each conference headshot take?
Most conference headshot sessions take between three and five minutes per attendee. Our workflow is designed to keep the line moving efficiently while giving every attendee enough time to create a professional portrait they'll be proud to use.
How much space do you need for conference headshots?
A dedicated area of approximately 12' × 12' is ideal, although we can often work in smaller spaces when needed. Before your event, we'll discuss the venue layout and help you identify the best location for the studio based on attendee flow, lighting, accessibility, and your overall schedule.
Can you photograph large conferences with international attendees?
Absolutely. Montréal attracts conferences with attendees from around the world, and we're comfortable working in diverse, multilingual environments. Anita speaks English, French, Portuguese, and Spanish, helping many attendees feel welcome and at ease during their headshot session. With our efficient workflow, we create a professional experience that keeps your event running smoothly.
Can you provide conference headshots over multiple days?
Absolutely. Many conferences in Montréal take place over two or more days, and we can provide conference headshots throughout the event or on selected days. We'll work with you to create a schedule that fits your program and gives attendees plenty of opportunities to participate.
Do you professionally retouch every headshot?
Yes. Every selected image receives professional finishing, including natural retouching, colour correction, and final cropping. Our goal is to create polished, authentic portraits that still look like the individual—not an over-edited version of them.
How are the final images delivered?
Final images are delivered through a secure online gallery. Depending on your event, photographs can be sent directly to attendees or delivered to your organization using the workflow that best suits your conference.
Can we choose the background for our conference headshots?
Absolutely. We offer a selection of clean, neutral backdrops that work well for LinkedIn profiles, company websites, speaker profiles, and business publications. In some venues, we can also create an environmental portrait using the location itself while maintaining a consistent look throughout the event.
Can conference headshots be included as a sponsor benefit?
Absolutely. Conference headshots are one of the few sponsor activations that attendees continue to benefit from long after the event has ended. We'll work with your team to acknowledge your sponsor in a way that feels professional while creating a memorable experience for attendees.
Can you photograph keynote speakers, presenters, and VIP guests?
Certainly. Many conferences schedule dedicated portrait sessions for keynote speakers, presenters, executives, sponsors, and VIP guests. We can photograph these individuals before, during, or after their presentation, or incorporate their sessions into the overall conference schedule.
When is the best time to offer conference headshots?
Conference headshots work well during registration, networking breaks, lunch periods, or as an activity available throughout the day. We'll help you determine the best timing based on your agenda and expected attendee flow. Many organizers also choose to keep the studio open throughout the conference, allowing attendees to visit whenever it fits their schedule.
Do you travel outside Montréal for conference headshots?
Yes. While this page focuses on conference headshots in Montréal, we regularly photograph conferences and corporate events throughout Québec and Eastern Ontario, including Ottawa, Kingston, and Toronto. If you're planning a conference elsewhere, we'd be happy to discuss your event.