How Our On-Site Event Headshot Sessions Work
We set up a professional photo studio in a dedicated space at your venue (hotel, convention centre, campus, or office).
Individuals can drop in during scheduled sessions or open time slots throughout the event.
We provide on-site assistance, posing guidelines, and photo review - with the same care, dedication, and attention that sets our photographic studio apart.
Final edited headshots are delivered promptly and digitally, ready for LinkedIn, staff directories, and professional branding.
Why It Matters
Guests receive a high-value add-on that supports their personal branding - a polished, professional headshot to use on their professional channels (LinkedIn, internal profiles, websites, etc.)
Your corporate event offers added value and supports professional development.
You partner with one of Ottawa’s leading headshot studios, trusted by organizations across the private, public, and nonprofit sectors.
Association of Canadian Archivists
NMB Solutions Inc.
Frequently Asked Questions
Do you offer a pop-up headshot studio setup?
While we don’t think of our service as a “pop-up,” we do create a fully equipped mobile studio experience that integrates into an event space. It is a polished portrait session rather than a booth.
How much time should we allow per person?
We typically recommend 3–5 minutes per person for a quick, efficient flow without sacrificing quality. For smaller teams, we can take more time to refine each shot.
What kind of space do you need?
Ideally, a quiet, private room (minimum 12’x12’) is best, but a dedicated corner of the venue (like a convention hall, hotel suite, breakout room, or campus space) also works well. We’ll tailor a mobile portrait studio setup to fit your location and event needs.
How many people can you photograph in a day?
Depending on your schedule and flow, we can photograph anywhere from 20 to 100+ people per day. We’ll work with you to find the best setup and pace for your group.
Do you include retouching?
Yes. Every delivered image includes finessing, retouching and light editing, as well as sizing and cropping of the final image.
Do people choose their photo on-site?
Yes. We provide photo review and selection on-site so individuals can choose the headshot they feel best represents them. We can also customize the process for organizations needing centralized review or group delivery.
How are images delivered?
Final edited images are delivered digitally.
Can we choose a background?
Absolutely. We offer a range of clean, neutral backdrops, or in some cases, we can work with the environment at your venue to create a contextual look that aligns with your brand. (we then keep the background consistent throughout the session)
Contact us below to request a quote or to learn more.
(Please add dwayne@dwaynebrownstudio.com to your address book to ensure our reply finds it’s way safely into your inbox.)
Thanks so much for your interest in our professional photography. Once your info has been submitted, we’ll be back to you shortly.
Please call us at 613 290-5737, if you need more information sooner.
Dwayne Brown + Anita Ruivo
Dwayne Brown + Anita Ruivo
WHAT OTHERS ARE SAYING
“As always, the photos turned out great. I really appreciate you guys coming out again this year.”
Nada Mahfouz, VP, People & Operations, NMB Solutions Inc.
“Thanks so much! People have been LOVING their headshots!”
Kyle Pugh, Treasurer, Association of Canadian Archivists
“I want to take a moment to reiterate the success of the initiative — it was extremely popular with our staff team.”
Angelina Giordano, Manager, Strategy, Implementation and Alignment, Federation of Canadian Municipalities (FCM)
“Thank you again for being part of our Board Retreat day. We’re so grateful for the way you captured the spirit of the day. It was a pleasure working with you!”
Somiya Tabassum, Knowledge Exchange & Communications Coordinator, Ending Sexual Violence Association of Canada
Kinaxis Ottawa
